Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at The Quality Show taking place May 1-2, 2024 at the Music City Center in Nashville, TN. For a quick reference of important details and dates, download exhibitor checklist (pdf)
Your exhibit space includes:
***Exhibit spaces do NOT come carpeted or furnished and do not include power. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor which are detailed in the Online Exhibitor Service Manual.***
DISCOUNTED RATE DEADLINE = APRIL 1, 2024
Freeman is the official general services contractor for The Quality Show. FreemanOnline is a simple and easy way for exhibitors to order booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at The Quality Show.
Access Exhibitor Service Manual Online
Please note: You will need to be logged in to your Freeman Online account to access some portions of the site. If your company has not ordered through Freeman before you will need to create an account.
The Quality Show SOUTH follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:
Tracy DiCello, Event Manager
[email protected] | 847-815-3732
MOVE-IN DEADLINE = APRIL 30, 2024 @ 5:00 PM
MOVE-OUT DEADLINE = MAY 3, 2024 @ 3:00 PM
View the 2024 Target Move-In Schedule
Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
***Direct to dock shipments will be accepted per the following schedule
Exhibit Hall Hours
The exhibit hall will be open during the following times:
Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:
REGISTRATION DEADLINE = APRIL 26, 2024
Each exhibitor receives three (3) complimentary registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary staff registrations. If additional registrations are needed above and beyond your complimentary passes, they may be purchased at a discounted rate.
If you need your complimentary code resent or if you have any questions or need assistance contact Victor Brugal.
Victor Brugal
Registration Manager
303-530-0205
[email protected]
Customer Registrations
Each exhibitor also receives a customized registration code to extend a FREE registration to customers for The Quality Show through April 26, 2024. The exhibitor with the most attendees that register using their code will win $2,500 in sponsorship dollars towards The Quality Show in 2025. If you need your customer code please contact Tracy DiCello at [email protected].
ADVANCE WAREHOUSE SHIPPING = MARCH 28-APRIL 22, 2024
DIRECT SHIPPING = APRIL 27-30, 2024
Detailed shipping instructions are included in the 2024 Quality Show SOUTH FreemanOnline Exhibitor Service Manual. Don't forget - your exhibit space fees include ALL onsite drayage costs - but only if you ship direct to show site (not in advance to the warehouse). This should be a significant cost savings to your company!
For shipping questions or to confirm delivery of your warehouse shipment, please call Freeman Transportation® at 800-995-3579 or email [email protected].
DEADLINE = March 1, 2024
As an exhibitor you receive a company listing in The Quality Show on-site Show Program and mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company profile.
All exhibitors will receive an email with a link to add/update your profile on The Quality Show SOUTH interactive floor plan. The profile that is uploaded to the floor plan will be used to create each exhibiting company's directory listing in the Show Program and Mobile App. If you have any questions or need assistance uploading your company profile please contact:
Tracy DiCello
Event Manager
847-815-3732
[email protected]
Make your company stand out in the Show Program and Mobile App by upgrading to a Premium Listing.
DISCOUNT DEADLINE = MARCH 29, 2024
How are you capturing and following up with all of the leads collected at your booth?
Maximize your ROI by using ATS Lead Retrieval services.
Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.
Why use event provided Lead Retrieval services?
You can download the PDF version of the order form HERE
For questions please contact ATS directly at 985-240-5507 or email [email protected].
PRE-SHOW EMAIL REQUEST DEADLINE = APRIL 10, 2024
POST-SHOW EMAIL REQUEST DEADLINE = JULY 11, 2024
As an exhibitor, you have the opportunity to send one email directly to event attendees that opted-in to receive third-party communications. Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees.
Pre-show emails can be scheduled to deploy from March 1 - April 30, 2024. Post-show emails can be scheduled to deploy from May 3 - July 31, 2024. All deployment dates are made available on a first-come, first-served basis, so book in advance to secure your preferred deployment date.
Please select the link below for more details and to get started.
Avoid list rental scams.
Attendees have, in the past, been solicited by telemarketers stating they have a event registration lists. These companies are NOT affiliated with us and their offer is a scam. The Quality Show South does not sell attendee registrant lists.
DEADLINE = MARCH 13, 2024
Download the Insurance Order Form
It is a standard requirement for all exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009, 248-362-3700) and Music City Center (201 Rep. John Lewis Way South, Nashville, TN 37203, 615-401-1400) shall be named as additional insured. This insurance must be in force during the lease dates of the event, April 27-May 3, 2024.
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to [email protected] and be sure to include the exhibiting company name and 'The 2024 QualityShow South' in your message.
If you do not have coverage, it can easily be secured through Rainprotection. Rainprotection Insurance program is valuable for:
There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.
CUSTOMER INVITATION DEADLINE = APRIL 26, 2024
CUSTOM INVITATIONS
Each exhibitor will be emailed a customized discount code to extend a FREE registration to customers for The Quality Show if they register before April 26, 2024. The exhibitor with the most attendees that register using their custom code will win $2,500 in sponsorship dollars towards The Quality Show in 2025. If you would like to create a custom invitation simply click on the button below to the right and insert your company name, booth number and customized VIP code.
Custom Invite
An email html file has also been created that you can customize for your company.
VIEW SAMPLE EMAIL
If you need help customizing your invitation or you need a different file please reach out to Alexis Diaz at [email protected]. If you need your custom code resent to you please contact [email protected].
MEDIA DOWNLOAD
Select the Media Download link below to gain access to various online ads as well as The Quality Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The Quality Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.
Press Contact:
Amy Riemer
Media Relations Manager
P: 978-475-4441
C: 978-502-4895
[email protected]
Increase your exposure at The Quality Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.
DEADLINE FOR DISCOUNTED RATES = APRIL 4, 2024
The Quality Show has secured a block of discounted hotel rooms available at several hotels conveniently located around the Music City Center to make your trip to Nashville, TN affordable. Discounted rates are available through April 4, 2024 or when the room block sells out, whichever comes first. For best rates at the most popular hotels we encourage you to book your rooms as early as possible.
Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show. For your protection, only book via the online booking links provided on our travel page.
The purpose of The Quality Show exhibitor bulletins is to keep each exhibitor up-to-date on information regarding their booth space and participation in the show. Please select the link(s) below to view a copy of each published bulletin for the The 2024 Quality Show.
The Quality Show event management team is here to help.