Exhibitor Information

Welcome 2021 Exhibitors!
Here you will find important information, deadlines and specifications in reagrd to your exhibit, as well as marketing opportunities available to exhibitors to help you get the most out of your participation in The Quality Show taking place October 26-28, 2021. Deadlines & Important Dates (pdf)

Click each heading to learn more information.

YOUR BOOTH INCLUDES

Included in your Exhibit Space Fees :

  • All direct to dock shipment drayage costs - HUGE cost savings! 
  • 8’ high burgundy and silver back drape.
  • 3’ high burgundy side drape dividers.
  • Company ID sign with company name and booth # hung on back drape
  • (3) complimentary exhibitor registrations per 100 net square feet
    (example: 10x10 = 3; 10x20 = 6)
  • FREE admission to all networking functions
  • FREE publicity & marketing opportunities 
    • Company listing in Show Guide
    • Customer VIP passes
    • Access to pre- and post-show registration lists
    • Use of Event logo & marketing collateral
    • Company press releases posted to event website
    • Registered press list & distribution of on-site press kits

*Exhibit spaces do not come carpeted or furnished.* All exhibitors are responsible for ordering their own booth furnishing, carpet and other booth services which are detailed in the Exhibitor Service Manual.


MOVE-IN / MOVE-OUT SCHEDULE

MOVE-IN DEADLINE = OCTOBER 25 @ 4:30 PM

MOVE-OUT DEADLINE = OCTOBER 29 @ 2:00 PM

Move-In Schedule

Exhibitors must install their exhibit space during the following times:
*Direct to dock shipments will be accepted per the following schedule

  • Thursday, October 21 – 8:00am - 4:30pm *400 NSF BOOTHS AND LARGER FREIGHT-ONLY
  • Friday, October 22 – 8:00am - 4:30pm
  • Saturday, October 23 –8:00am - 12:00pm noon
  • Sunday, October 24 –HALL CLOSED NO LABOR AVAILABLE
  • Monday, October 25 –8:00am - 4:30pm
The exhibit hall will be open to exhibitors for set-up until 7:00pm on Monday, October 25, but any labor orders or direct shipments arriving after 4:30pm will be charged overtime rates.
All exhibits must be fully installed by 7:00pm on Monday, October 25, 2021 – no exceptions.

Move-Out Schedule

  • Thursday, October 28 – 2:00pm - 7:00pm
  • Friday, October 29 – 8:00am - 2:00pm
No materials may be packed up or removed until the Exhibit Hall closes at 2:00pm on Thursday, October 28. All exhibitor materials must be removed from facility by 2:00pm on Friday, October 29, 2021.


EXHIBIT HALL HOURS

Exhibit Hall Open

The Exhibit Hall is open to all registered attendees as follows:

  • Tuesday, October 26 – 10:00am – 5:00pm
    • 3:00pm – 5:00pm ‘Happy Hour’ Welcome Reception on the exhibit hall floor.
  • Wednesday, October 27 – 10:00am – 5:00pm
    • 5:00pm – 7:00pm ‘Pub Night’ Networking Reception held OFF exhibit hall floor.
  • Thursday, October 28 – 9:00am – 2:00pm

EXHIBITOR SERVICE MANUAL (booth orders)

DISCOUNT DEADLINE = OCTOBER 1, 2021

Exhibitor Services ManualRosemont Exposition Services (RES) is the official show decorator of The Quality Show. The RES Exhibitor Services Manual includes important details and deadlines for furniture, carpet, electrical, labor, shipping and other important services you may need for your booth. REQUIRED: Every exhibit space must have carpet or floor covering.

Download 2021 Exhibitor Service Manual


LEAD RETRIEVAL

DISCOUNT DEADLINE = OCTOBER 1, 2021

Exhibitor Services ManualMake sure you're capturing leads from your booth to follow up after the show! Maximize your ROI by using ATS Lead Retrieval services.

On every attendee’s badge there is a QR code that will serve as their electronic business card. This QR code contains each attendee’s full contact information. ATS Lead Retrieval is the perfect tool to capture, collect and manage all of your leads efficiently.

Order Lead Retrieval

Questions?
Contact ATS directly at 985-240-5507
orders@american-tradeshow.com


BOOTH GUIDELINES, HEIGHT RESTRICTIONS & HANGING SIGNS

The Quality Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays.

Height Restrictions:

  • Island & Peninsula Booths = 16 feet
  • Perimeter Booths = 12 feet
  • Linear Booths = 8 feet

Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger. The maximum height limitation on hanging signs/banners for The Quality Show is 16ft., meaning the top of a banner/sign may not exceed 16ft. Most banners/signs are hung 11' from the ground to the bottom of the banner. Some island booths may have higher clearance and height restrictions may be increased upon request to show management.

Further information on height restrictions or hanging signs please reference the Exhibitor Services Manual or please contact:

Katie Johnson, Sr. Event Manager, The Quality Show johnsonk@bnpmedia.com Dave Houston, Rosemont Exposition Services, Inc.
dhouston@rosemontexpo.com | 847-993-4654


SHIPPING INFORMATION

ADVANCE WAREHOUSE SHIPPING = SEPTEMBER 20 - OCTOBER 14, 2021
DIRECT SHIPPING = OCTOBER 21-25, 2021-only

Detailed shipping instructions including labels, rates, maps and timing issues are included on pages 67-73 of The 2021 Quality Show Exhibitor Services Manual.

Don't forget! Your exhibit space fees include ALL on-site drayage costs - BUT ONLY IF you ship direct to the convention center (not advance to the warehouse). This should be a significant cost savings to your company!

Plan to hand carry your items?  
Exhibitors can bring anything in/out on their own provided it can be carried/rolled without assistance and done from a designated parking space. The convention center does not allow vehicles to pull into the turn-around drive at the main entrance to unload.

For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.


LIABILITY INSURANCE (required)

DEADLINE = SEPTEMBER 1, 2019

Proof of Insurance Coverage is Mandatory

As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with the following: minimum policy limits of $1,000,000 per occurrence. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Donald E. Stephens Convention Center (555 N. River Road, Rosemont, IL 60018, 800-528-7975) shall be named as additional insured. Insurance coverage must be in force during the lease dates of the event, October 20–29, 201`.

Proof of insurance is accepted by email.
Email your proof of liability insurance to Cecila at cecilia@bnpevents.com and be sure to include the exhibiting company name and 'The Quality Show' in your message. 

If you do not have coverage, it can easily be secured for only $124 through Rainprotection.

Rainprotection Insurance program is valuable for:

Rainprotection Insurance
  • Exhibitors who do not have an existing insurance policy
  • International Exhibitors whose liability insurance will not cover them at a show in the USA
  • Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
  • Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
  • Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

Order Your Exhibitor Insurance Today!


EXHIBITOR REGISTRATION (required)

REGISTRATION DEADLINE = SEPTEMBER 30, 2021 

Each exhibitor receives three (3) complimentary exhibitor registrations per 100nsf of paid exhibit space. Exhibitors will be provided with a custom complimentary registration code via email to register their staff online. If additional badges are needed above and beyond the complimentary allotment, they can be purchased at a discounted rate

Register Now!
For assistance or to have your exhibitor code resent, contact: 

   Dani Deering
   Registration Manager
   844-644-7449
   QualityShow@executivevents.com


COMPANY LISTING (required)

DEADLINE = AUGUST 31, 2021

As an exhibitor you receive a company listing on the online floor plan pre-event and in the on-site Show Guide and event mobile app. A standard listing in the Show Guide includes company name, address, phone number, website, booth # and 100-word company profile.

Increase your Company's exposure on the floor plan, Show Guide and event mobile app with a Premium Company Listing. Learn more here. Choose Branding & Marketing

For assistance or to have your listing link resent, contact: 

   Katie Johnson
   Senior Event Manager
   johnsonk@bnpmedia.com


PRE-SHOW EMAIL REQUEST

PRE-SHOW REQUEST ACCEPTED = AUGUST 6 - OCTOBER 5, 2021

As an exhibitor, you have the opportunity to send an email directly to event attendees that “opted-in” to receive third-party communications. Emails can be scheduled to deploy from August 27 - October 25, 2021 with deployment dates made available on a first-come, first-served basis

Pre-Show Email Request Form

Avoid list rental scams. The Quality Show does not sell registrant lists.


POST-SHOW EMAIL REQUEST

POST-SHOW REQUEST ACCEPTED = OCTOBER 6, 2021 - JANUARY 6, 2022

As an exhibitor, you have the opportunity to send an email directly to event attendees that “opted-in” to receive third-party communications. Emails can be scheduled to deploy from October 29, 2021 - January 27, 2022 with deployment dates made available on a first-come, first-served basis

Post-Show Email Request Form

Avoid list rental scams. The Quality Show does not sell registrant lists.


SPONSORSHIP & MARKETING OPPORTUNITIES

Increase your exposure at The Quality Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of quality engineers and manufacturing professionals.


PRESS & MEDIA EXPOSURE

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the Show. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The Quality Show offers exhibitors several effective (and FREE!) ways to help get your company & brand out to the media.

  • Post Your Company Press Releases on Event Website –
    The Quality Show will post your company press release to the Press section on the event website (no charge). We invite you to submit your press release concerning new product announcements, important company news or any features regarding your show participation.
  • Share Your News with the Invited & Registered Press –
    BNP Media has several publications under the Manufacturing sector.  We are also very lucky to have a great relationship with ASQ Inspection Division, Coordinate Metrology Society (CMS), Underwriters Laboratories (UL) and other media outlets. Many of them are working on their pre-show issues and planning show coverage, we recommend you connect with the editors with your press material and also invite them to visit your booth at the Summit.
  • Drop off Media Kits in the On-site Press Office –
    We encourage exhibitors to bring display company information in the Press Room for media access. Up to 25 press kits may be dropped off in the Press Room on-site. We suggest you have copies on hand in your booth as well in case a reporter stops by. The press room will be open to working members of the editorial press. Have an interview scheduled? You are welcome to use the press room for those meetings.

Press Contact:
     Amy Riemer
     Media & Press Manager, The Quality Show
     978-475-4441
    amy@riemercommunications.com  


SOCIAL MEDIA

Stay Connected with The Quality Show
We encourage you to post your news to all of our social media channels about your involvement at The Quality Show.

Make sure to include our official event hashtag #QualityShow so you will listed on the Quality Magazine feeds. 

Some suggestions include ‘Looking forward to #QualityShow, stop by our booth #' or ‘Come see our new products in booth # at #QualityShow’.

facebook icon linkedin icon twitter icon


TRAVEL & DIRECTIONS

Venue
Donald E. Stephens Convention Center
555 North River Road
Rosemont, IL 60018

Parking - A public parking garage ($13.00) is located behind the Embassy Suites (across street from main entrance) and connected via skywalk. The Quality Show does not validate parking. 

Airport Shuttles - All hotels in The Quality Show room block offer complimentary airport shuttles from O'Hare International Airport.  

MAP &DIRECTIONS 
 


HOTEL ACCOMMODATIONS

DEADLINE FOR DISCOUNT ROOM RATE = OCTOBER 5, 2021

onpeak logoOnPeak is the only official housing vendor for The Quality Show. We have partnered with several hotels conveniently located around the Convention Center. By booking in The Quality Show's official and approved room block you will receive considerable discounts on room rates. For best rates at the most popular hotels we encourage you to book your rooms early.

Book Your Hotel

For your protection, only book through our official housing partner, onPeak. Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of the Show.

 

Produced by

Quality Magazine

Gold Sponsor

zeiss

Silver Sponsor

BSI

Bronze Sponsor

Innovmetric

Collaborative Partners

ASQ inspection division Coordinate Metrology Society